Define the following project management documents and describe how you have used them in your own work:
·Recce Report
·Risk Assessment
·Contracts
·Game Design Documents
·Identify how you have used these documents in your own work, and may in the future
You are aiming to apply project management techniques to direct a project to a quality that reflects near-professional standards, working independently to professional expectations.
Recce Report:
Recce is a military term that has been borrowed by media production in the United Kingdom and New Zealand, derived from "reconnaissance" in the noun sense and "reconnoitre" in the verb sense. It refers to a pre-filming visit to a location to work out its suitability for shooting, including access to necessary facilities and assessment of any potential lighting or sound issues, and is closely related to location scouting. The term 'recce' is also used in radio and television production. Other examples of later media borrowing from film includes wildtrack which, in film production, was sound recorded without pictures for use in post-production later. In the US the term "site survey" or "tech scout" is commonly used with the same meaning.
Pros and Cons: There are several pros and cons of using a Recce Report, for example; it shows you the best conditions to use, for example; if you were filming, are there any risks in the environment that should be taken care of. However, it does not inform you of any other information, for example; the cost of something or availability of the facility which often needs to be taken into consideration if you are wanting to use the area.
Risk Assessment:
Pros and Cons: Risk Assessments are really important as they show you the risks of a certain area, and how likely something is to happen, if there is a water hazard, then you can use the risk assessment to see how likely the risk is of taking place. However, the risk assessment is based on personal opinion, so what you think is a really big hazard, could be minor to somebody else & vice versa. If this is the case, you may put you and other people in more danger than first thought.
Contracts:
A voluntary, deliberate, and legally binding agreement between two or more competent parties. Contracts are usually written but may be spoken or implied, and generally have to do with employment, sale or lease, or tenancy. A contractual relationship is evidenced by (1) an offer, (2) acceptance of the offer, and a (3) valid (legal and valuable) consideration. Each party to a contract acquires rights and duties relative to the rights and duties of the other parties. However, while all parties may expect a fair benefit from the contract (otherwise courts may set it aside as inequitable) it does not follow that each party will benefit to an equal extent. There are many ways to make or sign a contract, for example; if you wrote a contract on tissue paper, it would still be a legal document as long as the other party signed the document presented.
Pros and Cons: In the contract it states simple things that both the employer and the soon to be employee must agree on, and once the person first begins to work after they have agreed on the contract, that is when the contract is finalised and actually set in stone, anything that happens afterwards, for example; legal issues, the contract will be referred back to meaning everyone is safe. However, if you want to change the contract, you need consent from the other party to change the contract - no consent means no way of changing the contract.
Pros and Cons: This ensures that the development of the video games is kept to a steady pace and there is no risk of the production being jeopardised, however, it is really hard to stick to a specific guideline as when making games, the main part is to let your creativity flow - so if you limit the person to a specific way of doing something, it will not be a good game in the end.
Real-World Example: Here is an example of a Recce Report used in the Real World, it shows the pros and cons of the respected areas and how they are either better or worse to use for whatever purpose it is you are using them for.
Pros and Cons: There are several pros and cons of using a Recce Report, for example; it shows you the best conditions to use, for example; if you were filming, are there any risks in the environment that should be taken care of. However, it does not inform you of any other information, for example; the cost of something or availability of the facility which often needs to be taken into consideration if you are wanting to use the area.
Risk Assessment:
As part of managing the health and safety of your business, you must control the risks in your workplace. To do this you need to think about what might cause harm to people and decide whether you are taking reasonable steps to prevent that harm. This is known as risk assessment and it is something you are required by law to carry out. If you have fewer than five employees you don't have to write anything down. A risk assessment is not about creating huge amounts of paperwork, but rather about identifying sensible measures to control the risks in your workplace. You are probably already taking steps to protect your employees, but your risk assessment will help you decide whether you have covered all you need to.
Real-World Example: Here is an example of a risk assessment, this could be used in a real-life situation because it shows how much of a risk something is, if you need to make sure an area is safe to use, you can make a risk assessment to assess the situation ensuring that it is safe.
Pros and Cons: Risk Assessments are really important as they show you the risks of a certain area, and how likely something is to happen, if there is a water hazard, then you can use the risk assessment to see how likely the risk is of taking place. However, the risk assessment is based on personal opinion, so what you think is a really big hazard, could be minor to somebody else & vice versa. If this is the case, you may put you and other people in more danger than first thought.
A voluntary, deliberate, and legally binding agreement between two or more competent parties. Contracts are usually written but may be spoken or implied, and generally have to do with employment, sale or lease, or tenancy. A contractual relationship is evidenced by (1) an offer, (2) acceptance of the offer, and a (3) valid (legal and valuable) consideration. Each party to a contract acquires rights and duties relative to the rights and duties of the other parties. However, while all parties may expect a fair benefit from the contract (otherwise courts may set it aside as inequitable) it does not follow that each party will benefit to an equal extent. There are many ways to make or sign a contract, for example; if you wrote a contract on tissue paper, it would still be a legal document as long as the other party signed the document presented.
Real-World Example: Here are a few examples of Contracts that could be used in an everyday situation, with the contracts shown, as long as two people agree to the contract presented, the contract then becomes a legal document that both parties need to follow.
Pros and Cons: In the contract it states simple things that both the employer and the soon to be employee must agree on, and once the person first begins to work after they have agreed on the contract, that is when the contract is finalised and actually set in stone, anything that happens afterwards, for example; legal issues, the contract will be referred back to meaning everyone is safe. However, if you want to change the contract, you need consent from the other party to change the contract - no consent means no way of changing the contract.
Game Design Documents:
A game design document (often abbreviated GDD) is a highly descriptive living design document of the design for a video game. A GDD is created and edited by the development team and it is primarily used in the video game industry to organise efforts within a development team. The document is created by the development team as result of collaboration between their designers, artists and programmers as a guiding vision which is used throughout the game development process. When a game is commissioned by a game publisher to the development team, the document must be created by the development team and it is often attached to the agreement between publisher and developer; the developer has to adhere to the GDD during the game development process.
Real-World Example: Here is an example of a GDD, this is essential for the development of games in-real-life as it shows the whole plan of how the game will be - this means there is no confusion as to how the game will conclude etc. It can be used to track your process when designing games as you know if you have done the certain aspects that are highlighted in the Document - this way you are always remaining productive and sticking to the task presented.
Pros and Cons: This ensures that the development of the video games is kept to a steady pace and there is no risk of the production being jeopardised, however, it is really hard to stick to a specific guideline as when making games, the main part is to let your creativity flow - so if you limit the person to a specific way of doing something, it will not be a good game in the end.
Where has this been used in my work?:
I used the following project management documents in my own work: Recce Report and Risk Assessment. Both of these were really important to my work as I needed to use the Risk Assessment to ensure that the area I was using to record my documentary, was safe to use, if there was an issue then I needed to make sure I knew how to surpass the issue - that has been covered in more detail in my risk assessment. Also with the Recce Report, I needed to find the best location to not only edit my documentary, but to also film it. The Recce Report ensures that I am in the best possible location which therefore means my documentary will be as good as possible. As you can see from the following pictures, here is the example of my Risk Assessment and my Recce Report, both of these show how I have taken great care and consideration to ensure not only the my safety, but the safety of my work. The Risk Assessment has details about the locations I have used. For example; water in the area, that has been identified; listing how to prevent any risks/hazards if that were to take place. Also mentioned with a few others is; data corruption - how would I surpass the issue of data corruption and how much of a risk is it, this is all mentioned in the Risk Assessment which therefore shows a clear and thorough understand of the task presented (helping to make my documentary better). The Recce Report is very similar to the Risk Assessment in the fact you are ensuring that you are safe - for example; if there are loose wires, that is a hazard that needs to be taken into consideration as you can potentially trip and hurt yourself. Many things come into play with the Recce Report also as you are identifying what is good with an area, hypothetically speaking that all of the areas are safe to use for whatever purpose, which is the best location that provides the most professional outcome. That is all identified on my Recce Report which therefore shows that I have a clear understanding of the task I have been presented with - also making my documentary much better.
I used the following project management documents in my own work: Recce Report and Risk Assessment. Both of these were really important to my work as I needed to use the Risk Assessment to ensure that the area I was using to record my documentary, was safe to use, if there was an issue then I needed to make sure I knew how to surpass the issue - that has been covered in more detail in my risk assessment. Also with the Recce Report, I needed to find the best location to not only edit my documentary, but to also film it. The Recce Report ensures that I am in the best possible location which therefore means my documentary will be as good as possible. As you can see from the following pictures, here is the example of my Risk Assessment and my Recce Report, both of these show how I have taken great care and consideration to ensure not only the my safety, but the safety of my work. The Risk Assessment has details about the locations I have used. For example; water in the area, that has been identified; listing how to prevent any risks/hazards if that were to take place. Also mentioned with a few others is; data corruption - how would I surpass the issue of data corruption and how much of a risk is it, this is all mentioned in the Risk Assessment which therefore shows a clear and thorough understand of the task presented (helping to make my documentary better). The Recce Report is very similar to the Risk Assessment in the fact you are ensuring that you are safe - for example; if there are loose wires, that is a hazard that needs to be taken into consideration as you can potentially trip and hurt yourself. Many things come into play with the Recce Report also as you are identifying what is good with an area, hypothetically speaking that all of the areas are safe to use for whatever purpose, which is the best location that provides the most professional outcome. That is all identified on my Recce Report which therefore shows that I have a clear understanding of the task I have been presented with - also making my documentary much better.
In using a recce report, I was able to identify all my possible places of work and then highlight the pros and cons of each workplace. This then allows me to put in place work plans and workarounds for any shortcomings I may have from any single place, for example; I can easily backup my files from the college computers using Google Docs, this therefore allows me to then carry on my work at home. Working from home is the more ideal workplace due to its multiple monitors - more monitors allows for easier multitasking allowing me to be more productive and get more work done in a shorter amount of time. In future, I think I will carry out risk assessments and recce reports before carrying out projects as it allows me to brainstorm whatever problems may occur and get ahead of them, it even allows me to think of problems I wouldn't have initially thought of - If I know what problem I can potentially run into then I can reduce the chances of me running into those chances and make my work more productive as I do not have to deal with unnecessary water spillages for example or data loss etc.
Bibliography:
Recce (filmmaking) (2015) in Wikipedia. Available at: https://en.wikipedia.org/wiki/Recce_(filmmaking) (Accessed: 20 December 2016).-
Risk assessment (2016) Available at: http://www.hse.gov.uk/risk/controlling-risks.htm (Accessed: 20 December 2016).
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Good one to know! (2016) in Available at: http://www.businessdictionary.com/definition/contract.html (Accessed: 20 December 2016).
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Game design document (2016) in Wikipedia. Available at: https://en.wikipedia.org/wiki/Game_design_document (Accessed: 20 December 2016).
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Written employment contracts: Pros and cons (2016) Available at: http://www.nolo.com/legal-encyclopedia/written-employment-contracts-pros-cons-30193.html (Accessed: 20 December 2016).
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